Council Meeting

THAT: The minutes of the meeting held on February 10, 2025 be confirmed.

THAT: Report SESS-06-25 relating to Ontario Transfer Payment Agreement for The Encampment Response Initiative be received for information; and further, THAT: A by-law be prepared authorizing the Mayor and Clerk to execute the Ontario Transfer Payment Agreement.

THAT: Report PRF-10-25 Declaration of Surplus Property – Former Balaclava School Site be received for information; and further, THAT: Council declare the former Balaclava School property to be surplus to the City of St. Thomas.

THAT: Report ES-05-25 relating to Elgin Federation of Agriculture – Request for Temporary Exemption of the Animal Control Bylaw be received; and further, THAT: A temporary exemption from Section 6.1 of Animal Control By-Law 71-2011 be granted to the Elgin Federation of Agriculture to permit 3 pigs for educational purposes at the Joe Thornton Community Centre on April 15th and 16th 2025.

THAT: Report ES-04-25 relating to Centre Street Phase 3 Reconstruction – Tender 2025-002 Award be received for information; and further, THAT: Council award Tender 2025-002 submitted by PV-EX Construction Ltd. in the amount of $2,324,807.73 , excluding HST; and further, THAT: Council direct a by-law be prepared for its consideration to amend Traffic and Parking By-law 45-89.

THAT: Report ES-03-25 relating to Chestnut Street Reconstruction - Tender 2025-004 Award be received for information; and further, THAT : Council award Tender 2025-004 to Birnam Excavating Ltd., in the amount of $ 1 ,880,809 , excluding HST.

THAT: Report ES-07-25 relating to Smith and Forest Avenue Reconstruction – Tender 2025-006 Award be received for information; and further, THAT: Council award Tender 2025-006 to ghn Group, in the amount of $3,390,756 excluding HST.

THAT: Report ID-01-25 relating to Yarmouth Yards Rail Spur Line – CN Rail Connection Approval be received for information; and further, THAT: The Executive Director of Industrial Development be authorized to sign the CN Customer Connection Form as attached to Report ID-01-25 and execute any additional documents as necessary to complete the transaction.

THAT: Report TR-05-25 relating to Funding Sources for Community Centre Planning be received for information; and further, THAT: Council authorize the creation of a reserve to be used to hold funds for the planning of a new community centre.

THAT: Report ES-06-25 relating to St. Thomas Elgin Job Fair 2025 – Free Transit Request be received for information; and further, THAT: Council waive the transit fare for riders traveling to or from the Job Fair on April 23, 2025.

THAT: Report TR-06-25 relating to Kinsmen Club Requests be received for information; and further, THAT: Council exempt the Kinsmen Club from the fee provisions of Section (6) of By-law 23-2002 concerning the licensing, regulating, and governing of the sale of goods; and further, THAT: Council permit the Kinsmen Club trailer to be parked on City property from May 23, 2025 to June 21, 2025.

THAT: The recommendations, directions and actions of Council in Committee of the Whole as recorded in the minutes of this date be confirmed, ratified and adopted.

THAT: Council of the City of St. Thomas proclaim May 5th to May 11th 2025 as "Canadian Mental Health Week" in the City of St. Thomas; and further, THAT: The Canadian Mental Health Association flag be raised May 5th at 10:00a.m. and flown for the week from May 5th to May 11th, 2025 in the City of St. Thomas.

THAT: Council of the City of St. Thomas declare The St. Thomas Oktoberfest Event proposed for September 20, 2025 on Talbot Street a municipally significant event.

THAT: Leave be granted to bring in the following by-laws: 1. A by-law to confirm the proceedings of the Council meeting held on the 3rd day of March 2025. 2. A by-law to amend By-Law No. 188-2002, being a by-law to impose fees or charges with respect to Recreation Services matters. 3. A by-law to amend By-Law 50-88, being the Zoning By-Law for the City of St. Thomas. (Remove the holding symbol - McGregor Farm Phase 2A - 1611905 Ontario Limited, File No. 2-03-25) 4. A by-law to amend By-Law 50-88, being the Zoning By-law for the City of St. Thomas. (Remove the holding symbol - Shaw Valley Phase 7 - Shawside Development Limited, File No. 2-02-25) 5. A by-law to temporarily remove certain lands from part lot control. (Lots 23-28, 34-50 and 56-82 on Registered Plan 11M-261, File No: PLC 01-24 - Millers Pond Phase 5 Stage 2) 6. A by-law to authorize the Mayor and Clerk to execute and affix the Seal of the Corporation to a certain agreement between the Corporation of the City of St. Thomas and Prespa Sales & Rentals Limited. (Grant Acknowledgement Agreement - Community Improvement Program - File No. 2021-117- 15-19 Flora Street) 7. A by-law to authorize the Mayor and Clerk to execute and affix the Seal of the Corporation to a certain agreement between the Corporation of the City of St. Thomas and His Majesty the King in right of Ontario as represented by the Minister of Municipal Affairs and Housing. (Homelessness Prevention Program - Encampment Response Initiative)

THAT: The by-laws be now read a first time,

THAT: The report of Council in Committee of the Whole on the following by-laws be received and adopted, the same be read a third time, engrossed, signed by the Mayor and Clerk, sealed and numbered. 1. A by-law to confirm the proceedings of the Council meeting held on the 3rd day of March 2025. (B/L 15-2025) 2. A by-law to amend By-Law No. 188-2002, being a by-law to impose fees or charges with respect to Recreation Services matters. (B/L 16-2025) 3. A by-law to amend By-Law 50-88, being the Zoning By-Law for the City of St. Thomas. (Remove the holding symbol - McGregor Farm Phase 2A - 1611905 Ontario Limited, File No. 2-03-25) (B/L 17-2025) 4. A by-law to amend By-Law 50-88, being the Zoning By-law for the City of St. Thomas. (Remove the holding symbol - Shaw Valley Phase 7 - Shawside Development Limited, File No. 2-02-25) (B/L 18-2025) 5. A by-law to temporarily remove certain lands from part lot control. (Lots 23-28, 34-50 and 56-82 on Registered Plan 11M-261, File No: PLC 01-24 - Millers Pond Phase 5 Stage 2) (B/L 19-2025) 6. A by-law to authorize the Mayor and Clerk to execute and affix the Seal of the Corporation to a certain agreement between the Corporation of the City of St. Thomas and Prespa Sales & Rentals Limited. (Grant Acknowledgement Agreement - Community Improvement Program - File No. 2021-117- 15-19 Flora Street) (B/L 20-2025) (A/G 6-2025) 7. A by-law to authorize the Mayor and Clerk to execute and affix the Seal of the Corporation to a certain agreement betwe

THAT: This meeting be closed to deal with two matters of a proposed or pending disposition of land, two labour relations matters and two personal matter about an identifiable individual at 5:48 p.m.

THAT: Council now rise from Closed Session (6:38 p.m.)

THAT: Council approve the roster of Committee Appointments as defined on March 3, 2025.

THAT: We do now adjourn (6:39 p.m.)