Council Meeting

THAT: The minutes of the meeting held on July 13th, 2026 be confirmed.

THAT: Council suspend Section 4.2 of Procedural By-law 118-2025 on August 10, 2026 and adjust the order of business on the agenda to consider the 2025 Audited Financial Statements and the St. Thomas Minor Baseball - Emslie Field Grandstand items first.

THAT: Report TR-21-26 relating to the 2025 Audited Financial Statements be received for information; and further, THAT: Council approve the draft Consolidated Financial Statements for the year ended December 31, 2025; and further, THAT: Council approve the draft Financial Statements for the City of St. Thomas Trust Funds for the year ended December 31, 2025; and further, THAT: Council authorize the Mayor and Clerk to carry out any administrative acts necessary to complete the audit; and further, THAT: Council approve the transfer of $748,675 from the Infrastructure Reserve to offset the 2025 deficit; and further, THAT: Council approve the transfer of $100,217 relating to bingo revenues in excess of $300,000 to the Community Centre Reserve; and further, THAT: Council approve the transfer of $540,484 relating to the 2025 Water Operating Deficit from the Water Reserve; and further, THAT: Council approve the transfer of $1,227,437 from the 2025 Wastewater Operating Surplus to the Wastewater Reserve; and further, THAT: Council approve the transfer of $26,759,245 from the 2025 operating surplus to the Industrial Servicing Reserve for the purpose of contributing towards the Dalewood Water Reclamation Facility.

THAT: The letter received from Derek Brooks, St. Thomas Minor Baseball regarding the Emslie Field grandstand be

THAT: Report PD-45-26 relating to Residential Land Needs 2021-2051 be received for information; and further, THAT: Council accept the report “Residential Land Needs to Accommodate the 30-Year Housing Forecast 2021-2051” by Dillon Consulting Limited.

THAT: Report PD-46-26 relating to Requested Zoning By-law Amendment – 417 Wellington Street and 275 Highview Drive b e received for information; and further, THAT: A public meeting be scheduled for Monday September 14, 2026, in accordance with Ontario Regulation 545/06, as amended.

THAT: Report PD-52-26 relating to the Application by Shawside Development Limited for temporary removal of part-lot control – Townhouse Dwellings – Block 38, Plan 11M-274 be received for information; and further, THAT: The application by Shawside Development Limited relating to the passing of a by-law to temporarily remove part-lot control for Townhouse Dwellings, Block 38, Plan 11M-274, be approved; and further, THAT: Council authorize staff to prepare a by-law, pursuant to Section 50(7) of the Planning Act, which provides that Subsection 50(5) of the Planning Act (Part-Lot Control) does not apply to Block 38 on Plan 11M-274.

THAT: Repo rt PD-47-26 relating to Applications for Draft Plan of Subdivision and Draft Plan of Condominium Approval – 96, 98, and 100 Moore Street be received for information.

THAT: Report PD-49-26 relating to Community Improvement Program Grants for 118 Centre Street be received for information; and further, THAT: Council direct that a by-law be prepared to enter into a Community Improvement Program Grant Agreement with Fresh Start Support Services relating to CIP Application 2023-117.

THAT: Report PD-50-26 relating to a Community Improvement Project by Hayhoe Rentals Limited for 43954 Southdale Line be received for information; and further, THAT: Council approve a Residential Grant and Loan for Application 2026- 16 8 , as submitted by Hayhoe Rentals Limited for 43954 Southdale Line; and further, THAT: Council direct a by-law be prepared to enter into a Residential Loan Agreement with Hayhoe Rentals Limited relating to a CIP Project at 43954 Southdale Line.

THAT: Report PD-5 1- 26 relating to a Community Improvement Project by 1001523556 Ontario Inc. for 52 Moore Street be received for information; and further, THAT: Council approve a Heritage Façade and Building Improvement Grant and Loan, Heritage Design Grant and Planning and Building Fees Grant, for Application 2026- 16 7 , as submitted by 1001523556 Ontario Inc. for 52 Moore Street; a nd further, THAT: Council direct a by-law be prepared to enter into a Heritage Façade and Building Improvement Loan Agreement with 1001523556 Ontario Inc. relating to a CIP Project at 52 Moore Street.

THAT: Administration be directed to bring back a report providing background information on the Committee of Adjustment.

THAT: Report CMO-56-26 relating to the 2026 Elgin St. Thomas Age Friendly Community Strategy be received for information; and further, THAT: Council reaffirm the City’s commitment to maintaining its designation as an Age Friendly Community and supporting initiatives that enhance the quality of life, inclusion, and participation of older adults; and further, THAT: The Elgin St. Thomas Age Friendly Strategy: 2026 Update be recognized as a resource, where appropriate, to inform future municipal planning, programs, and service delivery; and further, THAT: An annual contribution of $2,000 to support the activities of the Elgin St. Thomas Age Friendly Committee be included as part of the City Manager’s Office operating budget beginning in 2027.

THAT: Report ES-45-26 relating to the 2026 Orange Shirt Day Flag Raising – Road Closure Request be received for information; and further, THAT: Council approve the temporary closure of Talbot Street from White Street to St. Catharine Street and Mondamin Street from Talbot Street to Curtis Street from 11:00am to 12:30pm, and Curtis Street from Mondamin Street to St Catharine Street from 8:00am to 3:00pm, on Wednesday September 30, 2026 to allow for Orange Shirt Day Flag Raising.

THAT: Report ES-46-26 relating to the Railway City Road Race 2026 - Road Closure Request be received for information; and further, THAT: Council authorize the road closures as outlined in Report ES-46-26.

THAT: Report ES-48-26 relating to the AccessAbility 2026 Open House – Free Transit Request be received for information; and further, THAT: Council waive the transit fare for riders travelling to and from the AccessAbility Open House at Joe Thornton Community Centre on Tuesday September 22, 2026.

THAT: Report ES-50-26 relating to the Transit Master Servicing Plan – Public Engagement Summary be received for information; and further; THAT: Council acknowledge the key themes and findings outlined in the “What We Heard: Engagement Summary” as representative of the feedback received during phase 1 of the public consultation process; and further, THAT: The “What We Heard: Engagement Summary” together with the comments and direction provided by Council during consideration of Report ES-50-26 be incorporated into the preparation of preliminary service concepts and potential system changes; and further, THAT: Staff report back to Council following the second phase of public consultation summarizing the development and components of the draft Transit Master Servicing Plan for further consideration.

THAT: Report ES-47-26 relating to the School Crossing Guard Location Review be received for information; and further, THAT: Council authorize the deployment of a School Crossing Guard at the intersection of Edward Street and Balaclava Street starting in September 2026.

THAT: Report ES-49-26 relating to the Fingal Line Servicing RFP 2026-021 Award be received for information; and further, THAT:Council award RFP 2026-021 to CIMA+ in the amount of $437,500 excluding HST.

THAT: Report ID-06-26 relating to Yarmouth Yard Earthworks and Servicing Phase 5 – Tender Award be received for information; and further, THAT: The Tender submitted by Network Sewer and Watermain Limited in the amount of $3,524,334.30, excluding HST, be accepted.

THAT: Staff be directed to install no parking signs in front of 19 and 21 Harvest Court.

THAT: Report TR-20-26 relating to the Yarmouth Yards Financial Plan be received for information.

THAT: Report TR-22-26 relating to Community Grant Requests – Intake 4 be received for information; and further, THAT: Council decline all applications under the 2026 Community Grants Program Intake 4.

THAT: Report CC-15-26 relating to the 2026 Municipal Election Accessibility Plan be received for information; and further, THAT: Council adopt the 2026 Municipal Election Accessibility Plan for the 2026 Municipal Election.

THAT: Report CC-13-26 relating to the Council-Staff Relations Policy be received for information; and further, THAT: Council adopt Council-Staff Relations Policy GA04 as presented; and further, THAT: A by-law authorizing the adoption of Council-Staff Relations Policy GA04 be presented to Council for enactment.

THAT: Report CC-14-26 relating to the St. Thomas Municipal Accessibility Advisory Committee - Terms of Reference be received for information; and further, THAT: Council authorize the preparation of a by-law establishing the St. Thomas Municipal Accessibility Advisory Committee in accordance with the Accessibility for Ontarians with Disabilities Act, 2005, as amended.

THAT: The recommendations, directions and actions of Council in Committee of the Whole as recorded in the minutes of this date be confirmed, ratified and adopted.

THAT: Council authorize the proposed acquisition of 2 tactical response vehicles at a cost of $159,900 plus applicable taxes and necessary transfer costs, funded from available Police Services Development Charge Reserves.

THAT: The Council of the City of St. Thomas proclaim September 9th, 2026 as "Fetal Alcohol Spectrum Disorder Awareness" day in the City of St. Thomas; and further, THAT: The Jumbo monument be lit in red from September 5th to 9th 2026; and further, THAT: The bells at City Hall be rung 9 times at 9:09 a.m. on September 9th, 2026.

THAT: The Council of the City of St. Thomas proclaim October 17, 2026 as "International Day for the Eradication of Poverty" in the City of St. Thomas; and further, THAT: The Coalition to End Poverty flag be flown on October 17th, 2026.

THAT: The Council of the City of St. Thomas proclaim October 18th to 24th, 2026 as "Ontario Public Library Week" in the City of St. Thomas; and further, THAT: The green Libraries for Life flag be flown for the week.

THAT: Council of the City of St. Thomas proclaim October 19th to 25th, 2026 as "Foster Family Appreciation Week" in the City of St. Thomas; and further, THAT: The Family and Children's Services flag be flown for the week.

The City of St. Thomas is positioned to experience and capitalize on significant regional growth; AND WHEREAS the City provides a breadth of services to its growing community including Parks and Recreation; AND WHEREAS, at its March 9, 2026 Regular Meeting, Council received Report PR-07-26 from the Director of Parks and Recreation relating to the Community and Aquatic Centre Feasibility Study Final Report; AND WHEREAS Report PR-07-26 noted, in part, that the appended Consultant report "does not provide the depth of analysis that staff would regard as sufficient to support implementation at this stage" and further that, until a broader growth-related financial framework is established, "staff are not in a position to appropriately assess the financial feasibility of the proposed aquatics centre." AND WHEREAS Council passed a resolution associated with Report PR-07-26 that Council shall have the ability to provide direction on further action related to the study; AND WHEREAS the Town of Uxbridge has proceeded with a similar project and associated guidelines that appear to align with the intent of a future City-related Community and Aquatic Centre project; NOW THEREFORE BE IT RESOLVED THAT staff be directed to investigate and report back on alternatives to the Community and Aquatic Centre project that consider and integrate, where possible, the formulas, methodology, and objectives associated with Uxbridge's project approach.

THAT: This meeting be closed to deal with a proposed or pending acquisition of land, a proposed or pending disposition of land, a position, plan, procedure, criteria or instruction to be applied to any negotiations

THAT: Council now rise from Closed Session at 9:08 p.m.; and further, THAT: Staff proceed as directed on the closed session items dealing with the CASO Corridor, Sale of Land - Yarmouth Yards, Municipal Facility Planning, and Southwestern Public Health.

THAT: Leave be granted to bring in the following by-laws:

THAT: The by-laws be now read a first time,

THAT: The report of Council in Committee of the Whole on the following by-laws be received and adopted, the same be read a third time, engrossed, signed by the Mayor and Clerk, sealed and numbered. 1. A by-law to confirm the proceedings of the Council meeting held on the 10th day of August, 2026.(B/L 106-2026) 2. A by-law to temporarily remove certain lands from part lot control. (Block 38 on Registered Plan 11M-274, File No: PLC 03-26 - McGregor Farm Phase 2A) (B/L 107-2026) 3. A by-law to appoint a Property Standards By-law Officer and Noise Control Officer. (Shira Wiggins) (B/L 108-2026) 4. A by-law to adopt Official Plan Amendment No. 118 to the City of St. Thomas Official Plan (To permit clinic, business office and residential uses) - 4 Morrison Drive and 358 Elm Street - Kate and Matt Robinson - File No.: 3-02-26) (B/L 109-2026) 5. A by-law to amend By-Law 50-88, being the Zoning By-law for the City of St. Thomas. (To permit clinic, business office and residential uses - 4 Morrison Drive and 358 Elm Street - Kate and Matt Robinson - File No.: 2-08-26) (B/L 110-2026) 6. A by-law to authorize the submission of an application to Ontario Infrastructure and Lands Corporation for financing of certain capital works of the Corporation of the City of St. Thomas and to authorize long-term borrowing for such capital works through the issue of debentures to Ontario Infrastructure and Lands Corporation. (B/L 111-2026) 7. A by-law to authorize the Mayor and Clerk to execute and affix

THAT: We do now adjourn at 9:13 p.m.